BIDDING OPPORTUNITIES
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BE PART OF THE LARGEST CO-OP IN THE STATE OF NEW JERSEY!
We currently have over 1,300+ members.
REMEMBER: NO VERBAL QUESTIONS MAY BE ASKED.
PLEASE FOLLOW THE GUIDELINES REGARDING QUESTIONS THAT ARE NOTED IN THE BID SPECIFICATIONS
GOOD LUCK!
"Please be advised, that these bids are available for all co-op members should they decide
to utilize the bids and we do not have specific plan information for each member.
BIDDING OPPORTUNITIES
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*Building Access & Security Systems - Bid #ESCNJ 19/20-38 - Bid Opening - May 6, 2020 @ 11:00 AM
Share Bid Opening recording with viewers:
https://zoom.us/rec/share/9cFkDI_wpjJOXomKt1vgaIEdN5XuX6a81iAa8vMLzhksUGBMaiIf-e_YpF-CZ_Kp Password: 4X*X5FD%Building Access & Security
Bid #ESCNJ 19/20-38
Bid Opening: 5/6/2020 @ 11:00 a.m.
To register for this Bid please submit the following information to coop@escnj.us:
Company title
Mailing address
Email address (only one email address please)
Representative name (only one representative please)
Representative title
Telephone number
FaxBid Proposal Form B- Counties Served
Bid Proposal Form C- LenelS2 Pricing
Bid Proposal Form D- Misc Parts and Supplies
Bid Proposal Form E- Labor Rates
Bid Proposal Form F- Electrician Prevailing Wage Markup Sheet
Bid Proposal Form G- Carpenter Prevailing Wage Markup Sheet
CLARIFICATIONS
1.) To bid on this project are we to only fill in our best price for each item listed on the Bid Proposal form D based on quantities of one since the bid doesn't state amounts required? Then if we are awarded the bid what happens next?
Example:
Item
Part Number
Description
MSRP
Discount %
ESCNJ Cost
2383
1006-630
1006 Series Electric Strike, Body Only, Satin Stainless Steel, No Monitoring
$580.00
Answer: You will fill in your discount percentage off the listed MSRP. Amounts required would be determined by the members need which can vary, so we are simply asking for a discount % off the MSRP of each item.
After all bids are opened, evaluated and an award is determined, emails will be sent out to those vendors who have been awarded with further instructions regarding their award. The award will also be posted in the Members section on our website under the Bid Name and Number.
2.) Do we need to quote everything including labor rates or can we just submit the items we can bid on?
Answer: We are asking for pricing on the complete system, which is on Bid Proposal Form C- LenelS2 Pricing. Labor rates must be provided on Bid Proposal Form E. In addition, prevailing wage markups are requested on Bid Proposal Forms F & G. If you have ancillary items, they are to be quoted on Bid Proposal Form D. If you have ancilliary items, they are to be quoted on Bid Proposal Form D.
3.) In regards to the question Can we quote just form D? :
Answer: No, you must complete pricing on for the entire system on Bid Proposal Form D.
4.) #7 on the Bid Checklists list a Certificate of Authority. Which do document are you asking for?
Answer: A current, valid Certificate of Authority to perform work in New Jersey issued by the Department of Treasury.
5.) #14 on the Bid Checklist asks for Electronic Copy -Labeled. What is this referring to?
Answer:We request a complete copy of the bid proposal be submitted as an electronic copy, labeled with your company’s name, in addition to the physical bid package. This electronic copy is preferred on flash drive.
6.) Where is the proper place/location to explain why we are proposing a different product/manufacturer?
Answer: In order for an “or equivalent” product to be considered, the respondent must compose a technically based comparative statement for each of the products specified on the Excel price list (Bid Proposal Form C). This statement must clearly delineate how their product is “equivalent to” or better. This statement may be accompanied by detailed product specifications and brand literature. These items, however, are not substitutes for the comparative statement. Demonstrating product equivalency lies upon the bidder. Respondents must also provide comprehensive price lists for all products and components on which they are bidding.
CLARIFICATIONS
7.) Due to the New Jersey Governor's guidance on social distancing, you may not be able to have your documents notarized at this time per the bid specifications so we have provided some temporary leniency in regards to notarized bid documents. Please download this document entitled Certification/Notary Requirement, sign, complete it and include with your bid package.
Certification/Notary Requirement
Addendum # 1
- Bid Opening to be held as Zoom meeting- In-person attendance is prohibited for this bid opening due to restrictions on public gatherings under the New Jersey State of Emergency.
- Notary Certification
Join Zoom Meeting
Building Access & Security
Bid #ESCNJ 19/20-38
5/6/2020 @ 11:00 a.m.
https://zoom.us/j/91365011796?pwd=N2JOUXVDUktpUm1wU2dUcERLV0Q1QT09
Meeting ID: 913 6501 1796
Password: 270164
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*Playground Surfacing - Bid #ESCNJ 20/21-02 - Bid opening - May 12, 2020 @ 12:00 PM
Playground Surfacing
Bid #ESCNJ 20/21-02
Bid Opening: 5/12/2020 @ 12:00 p.m.
To register for this Bid please submit the following information to coop@escnj.us:
Company title
Mailing address
Email address (only one email address please)
Representative name (only one representative please)
Representative title
Telephone number
FaxBid Proposal Form D - Playground Materials and Installation
Bid Proposal Form E - Playground Equipment and Safety Surface Testing Inspections
Link to Bid Packages received for Virtual Bid Opening:
https://drive.google.com/drive/folders/1ymQpGsjOLgY5ce4zIpzLUrd5oRurve04?usp=sharing
CLARIFICATIONS
1.) Due to the New Jersey Governor's guidance on social distancing, you may not be able to have your documents notarized at this time per the bid specifications so we have provided some temporary leniency in regards to notarized bid documents. Please download this document entitled Certification/Notary Requirement, sign, complete it and include with your bid package.
2.) Can we add products to Bid Proposal Form D? No.
3.) Can product names be changed on existing Bid Proposal Form D? No.
Please refer to item 14. BRAND NAME OR EQUIVALENT in the specifications that deals with these questions.
Certification/Notary Requirement
ESCNJ is inviting you to a scheduled Zoom meeting.
Topic: Playground Surfacing Materials, Installation and Inspections Bid #ESCNJ 20/21-02
Time: May 12, 2020 12:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 979 6510 1761
Password: 891953
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Link to view Virtual Bid opening:
Share recording with viewers:
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*Plumbing Services - Time & Material - Bid #ESCNJ 20/21-18 - Bid Opening - May 27, 2020 @ 10:00 AM
Plumbing Services - Time & Material
Bid #ESCNJ 20/21-18
Bid Opening: 5/27/2020 @ 11:00 a.m.
Shared recording with viewers:
https://zoom.us/rec/share/ye4kDIjztU9JQonH01PyRZx9OZvheaa81Xca_vBZyhu0UWF-Q6ht_Lyml8WJ-o-_ Password: 4H+7LR75To register for this Bid please submit the following information to coop@escnj.us:
Company title
Mailing address
Email address (only one email address please)
Representative name (only one representative please)
Representative title
Telephone number
FaxPlease downlaod and subnit the following documents:
***************************
Topic: Plumbing Services - Time & Material Bid #ESCNJ 20/21-18
Time: May 27, 2020 11:00 AM Eastern Time (US and Canada)
Join Zoom Meeting
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Meeting ID: 961 8820 0094
Password: 232042
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*Integrated Cloud Based Building Access/Video, Critical Emergency Communications & Mobile Application Solutions - Bid #ESCNJ 20/21-13 - Bid Opening - May 27, 2020 @ 11:00 AM
Integrated Cloud Based Building Access/Video, Critical Emergency Communications & Mobile Application Solutions
Bid #ESCNJ 20/21-13
Bid Opening - May 27, 2020 @ 11:00 AM
Shared recording with viewers:
https://zoom.us/rec/share/wJ1OKbTp2F1JaYHwsxqFSJ4LI6X6X6a8gCcbrqJcnU5UYNH2DfXfN5XqtXkovCUR Password: 0I!4%8ouTo register for this Bid please submit the following information to coop@escnj.us:
Company title
Mailing address
Email address (only one email address please)
Representative name (only one representative please)
Representative title
Telephone number
FaxThis bid will be opened virtually via the Zoom application. Vendors will be permitted to attend this virtual bid opening by following the directions in this document: Zoom Instructions for Bid Opening
Download the following documents:
Bid Proposal Form B - Counties Served
Bid Proposal Form C - Feenics-and-Rauland Pricing
Bid Proposal Form D - Supporting Systems Equipment Pricing
Bid Proposal Form E - Labor Rates
Bid Proposal Form F- Electrician Prevailing Wage Markup Sheet
Bid Proposal Form G - Carpenter Prevailing Wage Markup Sheet
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*Purchase and Installation of Video Surveillance Systems for School Buses - Bid Number #ESCNJ 20/21-12 - Bid Opening May 27, 2020 @ 12:00 PM
PURCHASE AND INSTALLATION OF MOBILE VIDEO SURVEILLANCE
SYSTEMS FOR SCHOOL BUSES
BID NUMBER #ESCNJ 20/21-12
BID OPENING DATE: May 27, 2020 @ 12:00 PM
Shared recording with viewers:
https://zoom.us/rec/share/vuBTcO_00GROYc-KzR_yarJxD4vsT6a82iBPq_oMyBqkpQFIGCmYy1y_-oodz0el Password: 1i^S86keTo register for this Bid please submit the following information to coop@escnj.us:
Company title
Mailing address
Email address (only one email address please)
Representative name (only one representative please)
Representative title
Telephone number
FaxDownload the following documents:
Zoom meeting information
Topic: School Bus Video Surveillance Camera ESCNJ 20/21-12
Time: May 27, 2020 12:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://zoom.us/j/96240912635?pwd=ekExYUNvSnVUaEpPYmE4TzFXU1JFUT09
Meeting ID: 962 4091 2635
Password: 506960
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+1 253 215 8782 US (Tacoma)
Meeting ID: 962 4091 2635
Password: 506960
CLARIFICATIONS
1.) We are reviewing ESCNJ Bid #ESCNJ 20/21-12, and would like to submit our products as an Equivalent Requirement. Is the Bid Proposal form on page 33 the one we note our products instead of the Seon ones listed and do we send our specifications sheet to the Coop main mailbox?.
Please refer to section 14 of the General Specifications for steps to submit Brand Name or Equivalent. The comparative statement must be submitted with Form C completed and all required bid documents in your bid package.
2.) Does the Brand Name or Equivalent (and completed Form C) have to be submitted before the Questions due date on May 13th or are they submitted with our bid packet that is due 5/27/202? They are submitted with your bid packet.
3.) -Set
- On page 2 it states that bids are to be emailed to bids@escnj.us and are also a paper copy and flash drive required considering the current business environments with social distancing? The original documents with flash drive are to be delivered before the bid opening date and time. Emailed copy is to be sent the morning of the bid before the opening time.
- On page 22, for item 24, Document Signatures, will a blue e-signature be acceptable considering current business conditions and social distancing? Original documents are to be signed in blue ink but due to the COV-19 directives, electronic signatures will be accepted for this bid.
- On page 27 for the Chapter 271 Political Contribution Disclosure form, is the link below the correct way to access the current form? https://www.state.nj.us/treasury/purchase/forms/CertandDisc2706.pdf The Chapter 271 Political Contribution Disclosure form in the bid document is to be completed.
4.) Please read, sign and return the following document regarding the notarization of bid documents during the Covid 19 period:
Certification/Notary Requirement document
- 5. AFFIRMATIVE ACTION REQUIREMENTS (page 12) - Please clarify whether it is required that bidders submit a Certificate of Employee Information Report with their bids/proposals, or if the Certificate can be submitted after award” The AA302 form with a copy of the check to the State of New Jersey is acceptable at time of bid.
- For Bid Proposal Form C, do we need to put an equivalent product for each line item or can we submit this form in our own format that is equivalent to the Technical Specs? Refer to section 14 of the General Specifications - On the Bid Proposal Form, type or write in ink next to the item requested, the respondent’s substitute item, including the brand name, model number, and a full description of the item. This is the only change to the Bid Proposal Form the ESCNJ will accept.”
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*Document Management Services - RFP #ESCNJ 20/21-19 - RFP Opening - May 28, 2020 @ 11:00 AM
DOCUMENT MANAGEMENT SERVICES
RFP #ESCNJ 20/21-19
BID OPENING May 28, 2020 @ 11:00 a.m.
Shared recording with viewers:
https://zoom.us/rec/share/_JN-Ebf87m9JQ53q7EHuZPc7F53HX6a8gCQa-fQMyUmfKHLQOnIvB-j9BM0MAt7h Password: 8D@.921M**Virtual Zoom opening will be at 11:30 Am-Eastern Time
To register for this RFP please submit the following information to coop@escnj.us:
Company title
Mailing address
Email address (only one email address please)
Representative name (only one representative please)
Representative title
Telephone number
FaxPlease download the following documents:
Certification/Notary Requirements form
This RFP will be opened virtualy via the Zoom app:
Join Zoom Meeting
https://zoom.us/j/97907577339?pwd=VVVLRU9kWGgzRThIcFZlVkFmOFRTZz09
Meeting ID: 979 0757 7339
Password: 270162
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+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
Meeting ID: 979 0757 7339
Password: 270162
Find your local number: https://zoom.us/u/adBZaHWIsa
Join by SIP
CLARIFICATIONS
1) Does the system have to be on-premise or can it be cloud-based/hosted? Both options are acceptable.
2) Approximate number of users who will need access to the system? Unknown as this is a cooperative services RFP and member participation is not available.
3) In the RFP, scanning procedures are mentioned – do you need scanning software in addition to a document repository? Pricing for scanning software may be provided.
4) Are we dealing with purely electronic documents or are there physical documents as well (I.e. paper?) Both
5) Do you have an existing repository/document management system in place? If so, do we need to plan to do a data migration from system to system? That should be an option.
6) Approximate number of documents/intake on an annual basis. See # 2.
7.) Due to COVID-19, we may not be able to obtain that five hard copies as it stated in specification.
Are we allowed to submit electronic copies instead of hard copies? Please advise. You must submit a hard copy. We also ask that you use Dropbox or a similar protocol to email your submittal. We will waive the required original signatures with the understanding that they will be provided prior to any award. But all documents must be signed.
8.) Set of questions
- What is the term for this contract, if awarded? Three to Five years
- Has the issuer already considered any solutions? The co-op currently has a contract with Atlantic Tomorrow
- If so, which?
- Have you seen demonstrations?
- Please feel free to provide feedback on any systems under consideration.
- Is there any relevant incumbent for any portion of the work being requested in the RFP? See previous answer.
- What is your policy if there is shipping issue? Proposals must be onsite prior to the opening time and date.
- FedEx has lost proposals during transit in the past, how would this be handled?
- If there is an issue with shipping, can we send a duplicate copy while the original is in transit?
- If we are not selected, will there be any opportunity for a debrief or other feedback? A report will be provided.
- Can conference calls and web meetings be used for this project, or is on-site attendance a requirement? Not sure we understand the question. That will be the decision of the member.
- Our customers generally prefer remote training due the ease of scheduling and travel savings. Remote training sessions are recorded and provided to the customer to allow them to reuse as needed. Is this approach acceptable, or would you require on-site training? That is a decision of the member. You should address both in your proposal.
- Can we offer multiple deployment options (Cloud and On-premises) in one response? Yes
- Can you please clarify the requirement for a performance bond? This is not common in our industry. Performance bonds are not required, they are a member option.
- Would you be wiling to accept Liability Insurance with $1,000,000 per occurrence and a $2,000,000 general aggregate? You need to provide what the RFP requires or better.
- Due to concerns regarding the COVID 19 pandemic, would you be willing to temporarily waive the requirement for notarized forms? We can submit notarized versions contingent upon award. That is acceptable.
- Due to shipping concerns regarding the COVID 19 pandemic, would you be willing to accept electronic submissions for this solicitation? Hard copies are required see above. We encourage respondents to use Dropbox or something similar to share electronic copies.
9. Set of Questions
- Can we submit more than one solution, one proposal? Yes
- Do you use SharePoint or 365 ? No we use Dropbox
- Have you received any demonstrations of any solutions? For prior RFP
- Did a vendor help prepare the rfp? No
- Are you open to a SaaS or Hosted Solution? You may propose any solution that meets the basic RFP
- How many internal users and how many external users of the system are required? Unknown as we do not know how many co-op members will use the RFP
- Do you require named user licensing or enterprise licensing? We will review any licensing options provided in the response
- Are you open to a new solution (new to the US) created and used in France and now available in the US? We will review all responses
- Would you have staff on your end perform configurations of workflows, forms, etc. or would you expect the consulting company to perform all functions?
You should assume both possibilities
- Have you established a budget? No each member will establish their own budget. If so, can you share any details? Is it less than $250,000? More then $500,000? Some sort of guide? Cannot help with a budget.
10. Set of Questions
- On page (16) of the RFP you mention terms & conditions of the contract if awarded, can you please provide a copy of those specific terms & conditions? The RFP is the T&C’s
- Page 4, Section K. Performance Bond: A performance bond is referenced as needed in this section, however on page (28) “Consent of Surety” the not required box is checked. It would be a bit unusual for us to offer a performance bond at this time. Is this required for this RFP? No but members may request one.
- Is the client looking for an online solution or an on prem installation? Both options will be reviewed and considered.
- Assumption needed clarified:
- Will users have access to mobile applications to only look up documents or is there business case behind the request? Unknown as each member has different capabilities.
- Does the client use Active Directory Unknown as each member has different capabilities.
- How many users will be a part of this solution Unknown as each member has different capabilities
- Full Access
- Read only access
- How many users will be a part of this solution Unknown as each member has different capabilities
- Is training required to be on site? Both options should be considered.
- Can training be provided via online certificate course or is instructional training required? Both options should be considered.
- Regarding question 17 is a loaded question, do you plan on opening this repository to the “public” such as a freedom of information act portal? Opening will be on ZOOM all RFP’s will be made available on a goggle link. ZOOM link on website.
- Regarding question 18, are you asking financial stability in the company or an ap process? Company
- Is there a specific business process you have In mind for the solution? No
- What do you do now with your documents? Different members use different solutions.
- How fluent are your users with modern Microsoft applications? Unknown as each member has different capabilities.
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*Energy Saving Device for Commercial Refrigeration Bid Number #ESCNJ 20/21-15 - Bid Opening - June 11, 2020 @ 11:00 AM
ENERGY SAVING DEVICE FOR COMMERCIAL REFRIGERATION
Bid Number #ESCNJ 20/21-15
Bid Opening - June 11, 2020 @ 11:00 AM
To register for this Bid please submit the following information to coop@escnj.us:
Company title
Mailing address
Email address (only one email address please)
Representative name (only one representative please)
Representative title
Telephone number
FaxTis bidoepnign will be conducted virtually via the Zoom aplpication. Here is the Zoom Meeting log in information:
Join Zoom Meeting
https://zoom.us/j/96778184036?pwd=emNETndFalVrVmY4bHd1N3pIdmVRdz09
Meeting ID: 967 7818 4036
Password: 339868
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Download the following documents:
-
*Pool Supplies & Equipment - Bid #ESCNJ 20/21-21-Bid Opening - June 11, 2020 @ 12:00 PM
Pool Supplies & Equipment
Bid #ESCNJ 20/21-21
Bid Opening: 6/11/2020 @ 12:00 p.m.
To register for this Bid please submit the following information to coop@escnj.us:
Company title
Mailing address
Email address (only one email address please)
Representative name (only one representative please)
Representative title
Telephone number
FaxPlease download the following documents:
Bid Proposal Form C - Category Discount Pricing
Bid Proposal Form D - Market Basket Pricing
This bid opening will be conducted virtually via the Zoom application. Vendors may only attend the bid opening by accessing Zoom with the following information:
Join Zoom Meeting
https://zoom.us/j/97550764965?pwd=M05PSDZ0aWI5UW9RNlRML3lEMmgzZz09
Meeting ID: 975 5076 4965
Password: 191432
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Please download the following documents:
-
*Playground Equipment, Site Furnishings, Outdoor Circuit Training Equipment & Related Products - Bid #ESCNJ 20/21-22 - Bid Opening - 6/11/20 @ 1:00 PM
Playground Equipment, Site Furnishings, Outdoor Circuit Training Equipment & Related Products Bid #ESCNJ 20/21-22
Bid Opening - 6/11/20 @ 1:00 PM
To register for this Bid please submit the following information to coop@escnj.us:
Company title
Mailing address
Email address (only one email address please)
Representative name (only one representative please)
Representative title
Telephone number
FaxPlease downlaod the following documents and submit with your bid package
Bid Proposal Form C - Catalog Discounts
Bid Proposal Form D - Installation Pricing
Catalogs/Price List to bid upon:
*****************************************
Thsi bid will be open virtually via the Zoom applciation:
The ESCNJ is inviting you to a scheduled Zoom meeting.
Topic: ESCNJ Playground Equipment, Site Furnishings, Outdoor Circuit Training Equipment & Related Products -ESCNJ 20/21-22- Zoom Meeting
Time: Jun 11, 2020 01:00 PM Eastern Time (US and Canada)Join Zoom Meeting
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Password: 552294
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Meeting ID: 939 1824 5591
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Painting Services Time and Material - Bid #ESCNJ 20/21-24 - Bid Opening - June 17, 2020 @ 1:00 PM
Painting Services Time and Material
Bid #ESCNJ 20/21-24
Bid Opening - June 17, 2020 @ 1:00 PM
To register for this Bid please submit the following information to coop@escnj.us:
Company title
Mailing address
Email address (only one email address please)
Representative name (only one representative please)
Representative title
Telephone number
FaxPlease downlaod the ollowing documents:
Bid Proposal Form D -1-2-3-4-5- Pricing
Bid Proposal Form E-1-2-3-4 - Prevailing Wage Pricing
This meeting will be opened virtually via the Zoom application:
Join Zoom Meeting
https://zoom.us/j/99648884148?pwd=RE5RTFJhQTlPQnJhZVM0QS9QMWpvdz09
Meeting ID: 996 4888 4148
Password: 525846
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